Privacy Statement

Privacy Policy

Last Updated: 09/02/2016


Who Are We?

SCL.org is a website (“Site”) of the Society for Computers and Law.  When we use the terms "We" "us", "our" or “SCL”, we refer to the Society for Computers and Law.  More details about us can be found at scl.org/about.

What is this document?

We process certain information about you when you visit our Site. Some of that information may enable you to be identifiable (“Personal Information”).   

This Privacy Policy explains how we process that Personal Information.

What Personal Information do we collect from you?

We collect Personal Information relevant to the activity you choose to undertake on our Site.  This includes:

User and/or membership profile:

If you register for an account with our site, we will process and store personal information you submit to create and update that account.  

Where you are or become a member of SCL, and provide Personal Information to us to maintain your membership record, this Personal Information will be automatically added to your account on this Site, as this account forms our authoritative record of your membership of SCL.

If you are a registered user of this Site but not a member of SCL, you may become a member of SCL by following the prompts on our Site or by contacting us. To reduce the risk of duplicate accounts we ask that you use the same email address for this Site and your membership registration.

Personal Information collected as part of your user and/or membership account may include:

  • Name and contact details: Your name, address, phone number and/or e-mail address.   
  • Professional details: Your employer, job title and other details (such as qualifications), or if you are a student or academic, details about your position, course / specialities and institution.
  • Membership details:  Whether you are a member of SCL, the type of membership that you hold, and the date of creation and expiry of such membership.
  • Sign-up and login details: We record details of your visits to the Site in order to track usage and improve our Site.

Events:

If you choose to register for an event, we will process and store:

  • Address details: As well as your name, phone number and email address, we will also collect your street and billing addresses and other pertinent information.

  • Payment card details: To process credit or debit card details, you will be directed to a payment form which is operated by Stripe Payments UK Limited (“Stripe”).  Stripe Payments UK Limited is authorised and regulated by the Financial Conduct Authority as an Electronic Money Institution. Stripe’s terms and privacy policy are available here: https://stripe.com/gb/terms.  

SCL does not process or store your credit or debit card details directly.

Comments and forums:

  • Profile information and submissions: If you participate in any interactive features of our website, such as comments or forums, we will process and store these comments, posts or other submissions that you make.

  • Note that we do not permit anonymous contributions to our Site. Any contribution that you make will display your name, and other users will be able to see other profile information about you unless you have opted not to make it public.  For more information, please contact us as set out below.

E-Learning:

  • Profile information and submissions: If you participate in any e-learning features of our website, we will process and store information concerning your responses to track and record your achievement.

Correspondence:

If you correspond with us, we will process and store:

  • Name and contact details for correspondence: Your name, phone number and/or e-mail address.  

We also collect some technical and statistical information about your use of our Site, including:

  • The Internet protocol (IP) address used to connect your computer or device to the Internet.

  • Your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform (as applicable to the device you are using).

  • Information about your visit, including the website that referred you to our Site (if applicable), the path that you take through and from our Site (including date and time); pages that you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.

This technical and statistical information is typically anonymous (“Anonymous Data”) but may identify you in certain circumstances.  Where it does, we treat it as Personal Information.

How do we use information collected from you?

As well as the obvious and direct uses of your Personal Information for the purposes noted above, your Personal Information is processed and stored in our membership administration database.  This allows us to:

  • Manage your membership of SCL.

  • Keep track of your interactions with SCL, so that for example we can identify if there are ways to help you get the most out of your membership.  

  • Contact you about content, events and other opportunities that we think might be of interest to you (unless you ask us not to contact you).

  • If you are a regulated legal professional, to provide details of your continuing professional development training to your regulatory body, where we are registered as a training provider with them and only in line with their requirements and regulations.

  • If necessary, to protect SCL against threats such as fraud or cyber-attacks.

What direct marketing do you conduct?

  • We provide regular email listing events, recent content and other information about SCL to those persons who have user accounts on our Site or who are or have been members.

  • You can ask us not to send you regular emails of this nature, by contacting us using the contact details below.

  • Please note that where an event or other part of our membership benefits is sponsored by a third party, we may provide details of that third party when contacting you about that event or membership benefit.  For example, many of our events are sponsored by law firms, who typically host those events on our behalf.


Who do we share your Personal Information with?

We may share your Personal Information within SCL (i.e. our officers, staff, contractors and volunteers), and with our service providers, for example to service your requests or provide you with information.  

As a membership organisation, we may share your Personal Information with other members where we believe it is in your legitimate interests to do so and does not have a detrimental effect upon you. For example, we might share your contact details with members who are organising events or collating material for our publications, if we believe that you might have an interest in speaking or attending such event or contributing to such publication. You may ask us not to do so by contacting us as set out below.

We may also share your Personal Information with other organisations or individuals when we have a good-faith belief that it is reasonably necessary to:

  • Meet any applicable law, regulation, legal process or enforceable governmental request.

  • Enforce applicable legal terms and conditions or our other legal rights, including investigation of potential violations.

  • Detect, prevent, or otherwise address fraud, security or technical issues.

  • Protect against or prevent harm to the rights, property or safety of SCL, our members or the public as required or permitted by law.


Where is your Personal Information stored and processed?

We will process and store your Personal Information in our membership database, email and office servers and equipment.  We employ organisational and technical methods to protect your Personal Information.

We do not ordinarily transfer your Personal Information outside of the European Economic Area.

All connections to our Site are routed via a node (a “Cloudflare Node”) on our web application firewall provider CloudFlare Inc’s distributed network. This network allows us to deliver our Site to you more quickly, and to protect our server from direct access and attack.  

If you use our Site outside of the European Economic Area (“EEA”), or if your connection is routed outside of the EEA, then you may connect to a CloudFlare Node outside of the EEA.  If you are located inside the EEA, you will most likely connect to a Cloudflare Node that is also inside the EEA, although this is not guaranteed.

For more details about how CloudFlare Inc. may collect or use your Personal Information please refer to: https://www.cloudflare.com/security-policy/

How long do we keep your Personal Information?

We will not keep your Personal Information longer than reasonably necessary to fulfil the purposes described in this Privacy Policy and the Terms of Service or as prescribed by law.

Changes

We may update this Privacy Policy from time to time. We will post any Privacy Policy changes on our Site.

Registration

We are registered with the Information Commissioner’s Office under registration number Z5938473.

https://ico.org.uk/ESDWebPages/DoSearch?reg=150242

Contacting Us

If you wish to access, correct, remove, or prevent processing of any of your personal information, please send your requests, or any questions about this Privacy Policy, to:

SCL General Manager: Caroline Gould

Email: [email protected]

Please be aware that in some cases we may not be able to process your request, for example, if it is technically impractical, risks the privacy of others, or causes a disproportionate burden on us.  

However, we will do our best to respond promptly and comply with your requests.

Cookies Statement

We use website tracking technologies (commonly known as “Cookies”) as set out below.

How do you use Cookies?

We use three different categories of Cookies as follows:

·       "Strictly Necessary Cookies"

These Cookies are an essential part of our log in system and other interactive parts of our website.  They contain a "session ID" which is a unique number that identifies you to our site.  We use them to make sure that you stay logged into our website from page to page and can use our interactive features correctly.  Without these cookies, services you have asked for, like reading full articles or booking seminars, cannot be provided.  

These Cookies are not shared with third parties other than our website developers as necessary for them to support and develop the site.

Unless you ask us to remember you from visit to visit (in which case we will use a COOKIE to do so), these Cookies will automatically expire shortly after the end of your visit to our site.

·       "Security Cookies"

As noted in our Privacy Policy, we may protect our website using web application firewall provider CloudFlare Inc’s services (“CloudFlare”).  CloudFlare may place cookies on the browsers of your visitors to your CloudFlare-protected sites. CloudFlare does this to in order to track malicious visitors to our website and to other protected websites, to reduce the chance of blocking legitimate users, and to provide customized services.  For more details please refer to: https://www.cloudflare.com/security-policy/

·       "Performance Cookies"

We also use Cookies to track your visit, so that we can understand how many times our site is visited and how popular certain articles or pages are (i.e. the performance of our site).

For this we use a third party service called Google Analytics operated by Google, Inc.  Google Analytics sets Cookies containing "tracking IDs" which are unique numbers that identify you to the Google Analytics servers (which may be based in multiple locations worldwide including the United States of America).

Google Analytics collects performance data such as which pages you visit, the number of pages you visit, and how long you spend on our site.  Google Analytics also collects technical information about your web browser, computer and internet connection (“Technical Information”). Google Analytics does not store your personal data except incidentally in circumstances where your Technical Information is classified as personal data (for example when your IP address can easily be used to reveal your identify – possible in some cases but not others).  

Further information about Google Analytics' use of your data, including how to set your browser to refuse these Cookies, can be found here: http://www.google.com/analytics/learn/privacy.html.


Certain Performance Cookies will be saved on your computer for up to two years following your last visit, in order to recognise your visits from time to time.  

How do I disable cookies?

You can remove Cookies at any time by clearing these Cookies from your browser.  You can also set your browser to refuse to accept Cookies. Refer to your browser's "Help" function for further details.

Further, in order to provide website visitors with more choice on how data is collected by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with the Google Analytics code on this site to stop data being sent to the Google Analytics servers. The Google Analytics Opt-out Browser Add-on does not affect usage of this site in any other way.

The Google Analytics Opt-out Browser Add-on is not provided by the Society for Computers & Law and its use is subject to Google, Inc.'s terms of use, however a link to further information on the Google Analytics Opt-out Browser Add-on is provided below for your convenience: http://tools.google.com/dlpage/gaoptout?hl=None

If you are interested in the topic of cookies more widely, our site contains several articles, news stories, blog posts and other information on this subject: [Add search to Cookies tag]

Legal Notice

Disclaimer

Nothing on this site constitutes legal advice. Some of the material on this site may have been prepared some time ago. Specialist legal advice should be taken in relation to specific circumstances.

The contents of this site are for general information purposes only. Whilst we endeavour to ensure that the information on this site is correct, no warranty, express or implied, is given as to its accuracy and we do not accept any liability for error or omission.

We shall not be liable for any damage (including, without limitation, damage for loss of business or loss of profits) arising in contract, tort or otherwise from the use of, or inability to use, this site or any material contained in it, or from any action or decision taken as a result of using this site or any such material.

The views expressed in the articles, reports, reviews and other contributions to this site including the magazine Computers and Law are those of the authors and do not necessarily reflect the views of the officers, Council or any member of the Society for Computers and Law.

Copyright

The copyright in all material on this site is vested in Society for Computers and Law, its licensors and content contributors. You may not copy any part of this site or do any other act in relation to any part of this site which is prohibited by copyright other than the following:

  • You may print any page or download it to a local hard disk for your personal use only.

  • In material issued to third parties, you may quote from this site so long as you give due accreditation to the author and the Society for Computers and Law.

  • You may provide a link (but not a framed link) to this site from any other business information or business service web site, but not (save with our prior written agreement) in any way which gives the impression that we are associated with or have approved such other site. Apart from this you may not reproduce or store any part of this site on any other web site without our prior consent.

The above consents do not authorize you to incorporate any part of this site in any commercial document or in any material sold or otherwise made available for profit without our prior consent.

Society for Computers and Law  A company limited by guarantee 1133537  Registered Charity No. 266331  VAT Registration No. 115 4840 85  Registered in England and Wales  Registered office: 338 Wells Road, Bristol, BS4 2QL. 
 
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